Registration Information

Registration Process

IF YOU ARE REGISTERED AS AUTHOR DON'T FORGET TO FILL THE FIELD "author username"

This system has been designed so that you can register through a web interface. Upon receiving your registration form we will send out an acknowledgement of receipt with your registration details. Afterwards, once we have received the proof of your payment, you will get an email confirming your registration with your invoice.

Only fully completed registration forms will be accepted. Registrations will not be confirmed until we have received your payment in full.

Proof of payment must be sent to TISA Congresos S.L. (Organization supporting conference administration)

TISA Congresos S.L.

Mrs. Ainhoa JAUREGUI

Avenida de la Libertad 17-19, 5º

E-20004 San Sebastian Spain

Phone number: 34-943-42 54 20

Fax number: 34-943-42 21 24

E-mail: tisa-congresos@tisadonostia.com

within fifteen working days after receipt of the acknowledgement.

If TISA Congresos S.L. does not receive your payment in full or the respective proof of payment, TISA Congresos S.L. reserves the right to refuse and cancel your registration.

Students, to qualify for the discounted fee, must provide, via fax or e-mail to TISA Congresos S.L., a signed letter on letterhead of their university or institution verifying they are full-time students and a copy of their valid student ID card.

In order to receive a registration confirmation by e-mail, please make sure that you indicate your e-mail address on the registration form. The confirmation letter will include your registration number and other important information.

Delegates must bring the Confirmation letter/Invoice to the ICHS 2007 and present it at the registration counter as proof of their registration. In addition, students must bring also both forms of verification to the ICHS 2007.

Payment

Payment can be made by bank transfer. Please note that all bank costs and money transfer costs must be prepaid by the registrant.

Bank name: KUTXA

Address:   Garibay 15
                20004 - San Sebastián
                Gipuzkoa
                Spain

Account name: ICHS’07

Account holder: Tisa Congresos S.L.

IBAN: ES60 2101 0001 1300 1185 7968

SWIFT (B.I.C.): CGGKES 22

Please, be sure to pay all fees charged from your bank. We must receive your wire transfer amount in full.

Please, do not forget to ask your bank to include your name as the issuer (originator) of the transference;

INSERT ALSO THE REF. NUMBER OF THE PAPER otherwise, we will not be able to associate the transference to your conference fees.

Cancellations and substitutions

Refund/Cancellation Policy

Notification of cancellation must be made in writing and sent to TISA Congresos S.L..

The notification must indicate a bank account to which a possible refund may be remitted. If the written notification of cancellation is received before 01 July 2007, 50% of the registration fee will be refunded. No refunds can be made for cancellations received on or after this date. Refunds will only be issued after the Conference closes.

In the event that ICHS 2007 cannot be held or will have to be changed due to events beyond the control (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Conference organisers, the Conference organisers cannot be held liable by delegates for any damages, costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.

Under these circumstances, the Conference Organisers reserve the right to either retain the entire registration fee and to use it for a future conference, or to reimburse the delegate after deducting costs already incurred for the organisation of the Conference and which could not be recovered from third parties.

The Conference organisers reserve the right to modify the programme, which is published as an indication only.

If the maximum delegate capacity is reached, the Conference Organisers reserves the right to refuse any registration.

Substitution

A letter on your company’s letterhead is required from the original registrant stating the conditions of the substitution and the name of the replacement.

Conference Materials Pick Up

Conference materials must be picked up at the conference secretariat. Attendees will be required to present their ICHS 2007 Confirmation letter or Invoice, or a valid photo identification to claim their conference materials.

Attendees that wish to pick up the conference materials of another colleague, that by any chance a non-foreseeable event prevent him/her, at the last moment, from attending the conference, must present a signed written authorization from their colleague, on letterhead of his/her organization, indicating that they are authorized to pick up his/her conference materials on his/her behalf.

Liability and Insurance

The conference organizers can not accept liability for personal injuries, or for loss or damage to property belonging to conference delegates (or their accompanying persons), either during or as a result of the conference. Please check the validity of your own insurance.

Data Protection

In compliance with that laid down in the Organic Law 15/1999, 13th December, concerning the Protection of Personal Data, we hereby inform you that completing the registration form means that your data will be included in and handled by an automatic database owned by the FUNDACIÓN INASMET (INASMET-Tecnalia). Said database has the purpose of being able to inform you about the conference and other activities of FUNDACIÓN INASMET. If you wish to exercise your rights to access, rectify, cancel and oppose the treatment of your data, please contact the Marketing Department of the FUNDACIÓN INASMET, CIF G-20580080, with registered offices at Parque Tecnológico, Paseo Mikeletegi 2, E-2009 San Sebastian Spain.

Special Registration Needs

If under the Conference you require specific aids or services during your visit, please notify us prior to the registration deadline. We will attempt to accommodate participants special needs. Please contact: Marketing Area - Resp.Events Organiser- Mrs. Ana Olaizola - hysafe@inasmet.es or aolaizo@inasmet.es

Post-conference Services

The registration fee does not include any post-conference services. There will be additional shipping and handling costs to be paid for those registered authors who, for unforeseen reasons, could not go to ICHS 2007 and, after the conference, ask us to send them the proceedings. Any other post-conference administrative requirements will be charged at a rate of 30€per staff hour required to fulfill such a requirement, with a minimum of 15€. Post-conference requirements will have their own deadline, which, in no case, will be more than 3 months counted from the last day of the conference.

Registration at the Site

Participants should register with the conference secretariat during the first day of the conference to collect their name badge and where further information will be provided by the members of the local Organizing Committee. Conference attendees will be required to wear conference name badges at all times.

Conference Secretariat

The conference secretariat will take care of all the administrative aspects of the meeting: registration, late fee collection and day-to-day organisation. He/she will be at the registration desk 30 minutes before the morning and afternoon sessions and 30 minutes after the afternoon session, as well as during coffee breaks.

Give Us Your Feedback

Please give us feedback on the conference.

Evaluation forms will be distributed during the meeting. Please, return the completed form at the conference secretariat.

Questions

E-mail your registration questions or comments to: